Last updated: 10/07/2024
Thank you for your interest in our website. Protecting our visitor’s data and using it only for the established purposes is our highest priority. Thus, the following policy is designed to inform you about the processing of your personal data and your rights regarding this processing according to the General Data Protection Regulation (“GDPR”) and other data protection laws.
What is personal data?
Personal data means any type of information that allows for a person to be identified, directly or indirectly. Examples of personal data include name, address, telephone number, passport number, photographs and Curriculum Vitae, among others.
Who is responsible for the processing of your personal data?The organization responsible for the processing of your personal data (i.e. the data controller according to the GDPR) that is collected by the website
https://ipatimup.pt is Ipatimup - Institute of Molecular Pathology and Immunology of the University of Porto, located at Rua Júlio Amaral de Carvalho, nº 45 - 4200-135 Porto, Portugal.
Who can you contact regarding the processing of your personal data?
If you have any doubts regarding the processing of your personal data, you can contact our Data Protection Officer at any time by using the following contact details:
Email: dpo@Ipatimup.pt
Address: Rua Júlio Amaral de Carvalho, 45, 4200-135 Porto, Portugal
Telephone: +351 225 570 700
What personal data are collected/processed during your use of our website?
Your visit to our website will be logged. The IP address currently used by your device, date and time, the browser type and operating system of your device and the pages accessed may be recorded. This data is collected for the purposes of optimizing and improving our website as well as for security issues. The processing is legally based on legitimate interest as it is in our legitimate interest to protect our website and improve its quality. Beyond this, your personal data is only stored if you provide it to us on your own account, e.g. to register for Ipatimup events, to apply for a job, to provide feedback regarding a service provided by Ipatimup Diagnostics, to register a company for placing requisitions for scientific services. Details regarding collection of personal data when using our website are provided below:
a) Registration in Ipatimup Events:
if you wish to register for an Ipatimup organized event you will be directed to an i3S link (
https://www.i3s.up.pt/incoming-events-list.php) where you will be asked to fill in a purpose-made registration form. This form will only include the minimum necessary personal data for the purpose of your registration/participation. For additional information, please read the
privacy policy of i3S.
b) Applying for Ipatimup job opportunities:
If you wish to apply for a job opening announced at Ipatimup you will be directed to an i3S link (
https://www.i3s.up.pt/job-opportunities.php) where you will be asked to fill in a purpose-made registration form. This form will only include the minimum necessary personal data for applicant assessment. For additional information, please read the
privacy policy of i3S.
c) Providing feedback regarding an Ipatimup Diagnostics service:
If you have used/are using a service provided by Ipatimup Diagnostics, you may be asked to fill in a customer satisfaction survey in order to provide us with feedback regarding that service (
https://www.ipatimup.pt/diag/satisfacao/). There are surveys aimed for health professionals and institutions, as well as for private customers. The information provided in these surveys is anonymous, unless a person wishes to provide his/her name (for private customers), or name and/or institution (for health professionals).
d) Registering a company for placing requisitions for scientific services:
In order to request certain scientific services from Ipatimup, companies are asked to fill in a purpose-made registration form (
https://www.ipatimup.pt/CustomersReqMgr/MainEntry.aspx?CompanyId=1) which will then allow them to login with credentials selected by the used. This form will only include the minimum necessary data, most of which is related with the company itself. In terms of personal data, only the name and contact (email, telephone number) will be requested. In addition, the date, hour and IP address submitting the application is also saved.
e) Accessing “Consultar Diagnósticos” Area:
Customers of Ipatimup Diagnostics can be issued a user account to access their specific personal information or information they are authorized to access. Access to this Area is granted by specific Ipatimup Diagnostics staff, at the request of the user who requests the credentials to access this tool. Only personal data relevant to the creation of a user area in this tool are requested.
f) Accessing Ipatimup Personal Area/helpdesk:
Only Ipatimup members can be issued a user account to access their personal area/helpdesk. This will be performed by the Informatics Unit. Only relevant personal data is requested to users who will provide it on purpose made forms.
g) Cookies
To make your visit to our website more pleasant and to enable the use of certain functions, we may use “cookies” on various pages. Cookies are small text files that are stored on your terminal device. Some of the cookies we use are deleted after the end of the browser session. Other cookies remain on your device and enable us, or our partner companies, to recognize your browser on your next visit. You can set your browser in such a way that you are informed about the setting of cookies separately and decide individually about their acceptance or exclude the acceptance of cookies for certain cases or generally. For more information, see the help function of your Internet browser. To find out more about how we use cookies you can access our Cookie Policy.
Where are your personal data stored?
The personal data collected by this website are stored at local Ipatimup servers.
Who will have access to your data?
Only specific Ipatimup staff involved in the process of fulfilling the purpose for which the data has been collected will have access to the personal data you submit when using our website. Ipatimup may need to share your data with specific data processors that process personal data on our behalf, in which case specific data protection clauses are implemented between the partners in order to guarantee that your personal data remains secure. Ipatimup will not disclose your personal data with other entities, unless required by law or by the competent authorities.
For how long are your personal data stored?Personal data provided to us via our website will only be stored until the purpose for which they were processed has been fulfilled, for the minimum legally required time and/or until the data subjects remove their consent.
How secure are your stored personal data?Any personal data provided to us on this website will be treated by Ipatimup with the guarantees of security and confidentiality, as required by the Laws that regulate the Protection of Personal Data. Therefore, Ipatimup has taken appropriate technical and organizational measures to ensure that the data provided to us is adequately protected in order to avoid its loss of confidentiality, integrity and accessibility. These measures include, but are not limited to access control, encryption, segregation of duties, etc.
What rights do you have regarding your personal data?As a data subject, you can contact our Data Protection Officer at any time, using the contact information mentioned above, to make use of your rights. Depending on the circumstances, these rights can be the following:
• The right to receive information about the data processing and a copy of the processed data;
• The right to demand the rectification of inaccurate data or the completion of incomplete data;
• The right to demand the erasure of personal data;
• The right to demand the restriction of the data processing;
• The right to receive the personal data concerning the data subject in a structured, commonly used and machine-readable format and to request the transmittance of these data to another controller;
• The right to object to the data processing;
• The right to withdraw a given consent at any time to stop a data processing (from then onwards) that is based on your consent;
With whom can you file a complaint?
As data subject you have the right to file a complaint about our use of your information to Comissão Nacional de Proteção de Dados, our competent national supervisory authority, at
https://www.cnpd.pt.
How often is this Privacy Policy updated?This privacy policy will be reviewed and updated whenever deemed necessary. The date of this document will be updated each time it is altered.